MIS and Documentation Officer

YPSA has been implementing a sub-project titled, “Adopting technologies and practices for resilient green growth in Fisheries sub-sector”, as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Pisciculture sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Young Power in Social Action (YPSA).

Sub-project Objectives

To adopt resource efficient, cleaner production and good aquaculture practices
To adopt climate resilient technologies for reducing vulnerabilities
To increase technical knowledge and capacity of the MEs
To increase fish production and produce diversified fish product
To facilitate high-value market accessibility

Duration: The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

No. of Vacancy: 01

Duties and Responsibilities:

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
Monitor the implementation of project-level activities by visiting the fields frequently;
Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
Proper archiving/preservation of collected data to meet the periodic data needs;

Data Verification, Entry and Cleaning

Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
Implement the real-time data collection using tab/mobile applications;
Input verified data into relevant databases or software systems;
Perform data cleaning to remove duplications, errors, or inconsistencies;
Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation

Maintain organized and accessible records of all data and activities;
Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
Capture key lessons, document best practices and case stories;
Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Young Power in Social Action (YPSA).

Academic Qualifications

The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

Working Experience

The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
Candidate having relevant experience of working in donor-funded projects would be preferred.
Experience of working in enterprise development related projects will be an added advantage.

Knowledge and Skills

Strong technical knowledge in reporting through online-based management information system;
Excellent competency in working with MS Office packages;
Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
Strong analytical capacity using SPSS/STATA would be and added advantage;
Good interpersonal and communication skills.

Age Limit

Maximum 35 years of age on the last date of application.

Salary and Allowances

Monthly consolidated salary is BDT 50,000/-
Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization’s policy.
Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

If you are interested and competent for this position and have the required qualifications and experience, apply through bdjobs Apply Online on or before 03/12/2024.

YPSA is an equal opportunity employer and is sensitive to child protection and gender. Only the short-listed candidates will be contacted. Any persuasion or lobby will be treated as a disqualification for an applicant. Smokers are discouraged from applying for the position. Women are actively encouraged to apply.

YPSA HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DEPARTMENT

Note: Emergency 02334470996 (Office time)